Public pages in Notion are the perfect solution. In this article, we’ll take you through everything you need to know about them, including how to share them, manage permissions, and change the page’s link to include your workspace domain.
We’ve also included a note on privacy and other information on public pages to get you started.
How Sharing a Public Page in Notion is Useful
To build a public page in Notion, you don’t need skills in design or development. You also don’t need to worry about hosting or a domain. If you know the basics of pages in Notion, you’re well on your way to making one.
You can create a public page for any purpose and share it anywhere using a unique URL. You may want to use public pages for items like job posts, event flyers, portfolios, and brochures.
Some examples of how you can use them for work or business are simple landing pages or company directories—which means you can quickly and easily make changes yourself.
You can also create them purely for entertainment if you want to share a blog post about your favorite video game or a link database to your top book recommendations. The possibilities are unlimited.
How to Share Public Page in Notion
When you’re ready to share your page with others, all you need to do is click Share in the top right corner of the page and toggle the Share to web option.
By default, your page is accessible by anyone who uses the link. Once you switch public sharing on, a permission menu will appear where you can make adjustments to how other Notion users can interact with your page.
Keep in mind your audience doesn’t need a Notion account to view and interact with it, but if another Notion user lands on your page, they can add to it—or not—depending on your permission settings.
How Do You Set Permissions and Manage Comments?
If you turn Allow editing on, anyone signed in to a Notion account can change the information on your page. You’ll know who made the changes, but the other user doesn’t need to ask first. So, if you want your page to stay as-is, it’s best to keep this off.
By switching Allow comments on, you allow other Notion users to leave comments on your page.
Most permissions are off once your page goes live, except Allow duplicate as template. Duplicate means others can make a copy of your page—including the information on it—to use as a template in their Notion account.
Another option you’ll see in this panel is toggling on Search engine indexing. If you’re a Personal Pro account holder, simply put, turning this on lets search engines discover your page and list it in search results if it’s relevant to someone’s query.
How to Change Your Public Page’s Domain and URL
When you first publish a page, Notion will give it a random string of words and numbers if you’ve yet to set up a workspace domain, as illustrated in the image below.
You may see a prompt at the top of the permissions panel inviting you to set up a workplace domain. If so, you can click it to go to that setting, if not, go to Settings & members in the top-left corner of your account, select Settings, and you’ll find domain settings in there.
Note: You’ll want to change this before sharing links because the old previous URL will stop working.
Public Pages in Notion Are Indeed Public—Ensure You’re Not Oversharing
It’s important to remember that the name and email address you use for your Notion account may display in the page’s metadata, meaning others could see it.
Additionally, any subpages within your page go live when you publish your page. If you don’t want others to access your subpage, you can restrict them by adjusting its permissions.
What’s more, your page’s visitors can sift through views, information, and links in your database, so double-check everything before sharing the URL.
Making a page public in Notion makes it truly public, like other websites anyone can access. If you’d prefer to make the page password-protected, you may simply want to share the page privately by using the Invite button in the Share menu below the Share to web option.
All you need to do there is enter their email address, and they’ll see it in their Notion account.
What Else You Should Know About Public Pages in Notion
If you decide to change your workspace domain later, you’ll need to share the new links anywhere you’ve shared previous ones to ensure your visitors don’t lose access.
Since there’s no way of viewing all your public links, it’s a good idea to build an archive page or subpage to keep track of them in the event you need to update them later. If you have many, it’s also a handy way to remember which ones you have, so you can take irrelevant pages down and easily share useful ones.
If you want to link to a specific block on your page, you can do so by clicking the six dots to the left of it, opening the menu, and selecting Copy link to block. Using these links, you can guide visitors to specific topics or points on the page that may be most helpful.
Your visitors will also have access to a search bar that will help them navigate your page if you need to include a lot of information.
Go Public With Notion
Creating a page in Notion is quick and easy—and doesn’t require any design skills to make it look organized. You can even start with one of Notion’s templates if you find you’re new to the software and find you’re feeling a little intimidated, but it won’t be long before you get the hang of it.
Public pages are yet another feature that makes Notion an excellent choice for productivity. Why not give it a try the next time you want to share information online?
